Returning Candidate?

Temporary Accounts Receivable & Billing Coordinator

Temporary Accounts Receivable & Billing Coordinator

Job Location 

More information about this job:


Founded in 2000, Applied Minds draws on the talents of nearly 150 employees and a network of subject matter experts to innovate by melding art, design, science, and engineering. We help organizations ask the right questions and then provide unexpected, yet powerful solutions. With a passion for inventing the future for our clients, we bring together brilliant and creative people from numerous disciplines into multidisciplinary teams to work on projects such as autonomous systems, command centers, modeling and simulation systems, robotics, spacecraft, UAVs, user experiences, vehicles, and more.


Equipped with outstanding tools and technology, collaborative spaces, an art department, and advanced fabrication and prototyping facilities, we work in an informal, creative environment that blurs the lines between disciplines.


If you have exceptional talent and passion, join Applied Minds and help us create for the ages.


The Temporary Accounts Receivable & Billing Coordinator will be responsible for accurate client billing and maintenance of project reporting.


  • Record cash receipts to ensure the proper application of customer payments.

  • Review aged receivables on a weekly basis and conduct appropriate follow-up activities to collect aged accounts receivable.  Address customer billing inquiries, as needed.

  • Prepare all contract billings in customer prescribed formats, review contract billings with project managers, and obtain manager approvals, and enter/post approved contract billings. Reconcile billed costs to system reports.

  • Set-up new projects based on contract requirements and supporting information provided by contract and project managers, following the established project numbering schemes.
  • Maintain hard copy files of all executed contracts including current MODS.
  • Maintain Project Master set-up for all contracts/projects.
  • Execute weekly project reporting and assist in month end close reporting and profit analysis
  • All other duties as assigned.


  • 3-5 years experience in Billing and/or Accounting in a project based environment handling contracts

  • BA/BS in Accounting or Finance or related

  • Detail oriented and strong organizational skills.

  • Basic accounting knowledge (understand accrual vs. revenue)

  • Ability to build positive working relationships with a range of personal styles including creative/engineers as well as business partners.

  • Exceptional customer service skills.

  • Exceptional written and verbal communication skills.

  • Deltek/Costpoint experience preferred.

  • Experience in governmental environment preferred.