Applied Minds

  • Front Office Administrator

    Job Location US-CA-Burbank
  • Overview

    Reporting to the VP of Human Resources, the Front Office Administrator is a critical first point of contact for Applied Minds’ clients, vendors, consultants, prospective employees, and VIPs. This individual maintains important security protocols and creates a welcoming and positive experience for every visitor. This key position also provides executive, administrative, and project support to the HR team.  

    Responsibilities

    • Answer and direct incoming calls
    • Greet and coordinate a high volume of visitors and candidates. This includes following all security protocols regarding documentation and badging, escorting, reserving parking, as well as ensuring an overall positive visit.
    • Provide general administrative assistance such as managing conference room calendars and facilitating conference calls and maintaining and ordering office supplies.
    • Support Vice President, Human Resources in executive assistant capacity. Duties include calendar management, expense reporting, meeting planning, budget tracking and other general administrative duties.
    • Assist HR team with employee time keeping, candidate scheduling and management, and event planning.

    Qualifications

    • Bachelor’s degree in Business, HR, Finance, or relevant field
    • 1-3 years experience in an administrative support capacity
    • Experience supporting an HR team is a strong plus
    • Customer service orientation
    • Proven ability as a collaborative team player
    • Exceptional judgment and discretion in maintaining a high degree of confidentiality
    • Proven ability to be an effective communicator; excellent written and verbal communication skills
    • Professional demeanor and phone manner
    • Demonstrated ability to multi-task and stay calm under pressure
    • Excellent organization, project and time management skills
    • Excellent attention to detail
    • Proficiency with MS Office Suite
    • HR administrative support, payroll and HRIS experience a plus

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