Applied Minds

  • Project Coordinator

    Job Location US-CA-Burbank
  • Overview

    We are seeking a Project Coordinator to provide project and administrative support to key Project Managers and project teams to ensure their ability to meet all goals and objectives.

    Responsibilities

    • Provide support to Project Managers in creating schedules, action items, meeting minutes and status reports
    • Under the direction of Project Managers, conduct light research on projects as needed
    • Assist with internal processes pertaining to contracts and related paperwork
    • Interface with customer contacts for the purposes of planning and scheduling in support of project needs and deadlines
    • Coordinate and schedule meetings and everything required for a meeting, including meeting notices, attendee confirmations, conference rooms, technology, materials and presentations, meals, travel and communication.
    • Coordinate and manage travel itineraries
    • Prepare expense reports and complete credit card reconciliations in a timely manner
    • Other duties as assigned

    Qualifications

    • BA/BS Degree in business or related field
    • 3+ years experience in an administrative support capacity
    • Experience in a project based, creative and technical organization strongly preferred
    • Experience in a production environment strongly preferred
    • Demonstrated attention to detail and the ability to multi-task
    • Experience supporting multiple people and prioritizing the many demands in a manner that ensures deadlines are met
    • Excellent calendar management skills and experience with complex scheduling challenges
    • Excellent facility with MS Office, including Word, Excel, and Outlook
    • Excellent verbal and written communication skills
    • Superior work ethic and accountability
    • Ability to maintain confidentiality and tact at all times
    • Great interpersonal skills and the ability to communicate clearly across the organization and with all levels.
    • Solid relationship skills and the ability to drive follow through in a pleasant demeanor

     

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