We are seeking a Project Coordinator to provide project and administrative support to key Project Managers and project teams to ensure their ability to meet all goals and objectives.
Provide support to Project Managers in creating schedules, action items, meeting minutes and status reports
Under the direction of Project Managers, conduct light research on projects as needed
Assist with internal processes pertaining to contracts and related paperwork
Interface with customer contacts for the purposes of planning and scheduling in support of project needs and deadlines
Coordinate and schedule meetings and everything required for a meeting, including meeting notices, attendee confirmations, conference rooms, technology, materials and presentations, meals, travel and communication.
Coordinate and manage travel itineraries
Prepare expense reports and complete credit card reconciliations in a timely manner
Other duties as assigned
BA/BS Degree in business or related field
3+ years experience in an administrative support capacity
Experience in a project based, creative and technical organization strongly preferred
Experience in a production environment strongly preferred
Demonstrated attention to detail and the ability to multi-task
Experience supporting multiple people and prioritizing the many demands in a manner that ensures deadlines are met
Excellent calendar management skills and experience with complex scheduling challenges
Excellent facility with MS Office, including Word, Excel, and Outlook
Excellent verbal and written communication skills
Superior work ethic and accountability
Ability to maintain confidentiality and tact at all times
Great interpersonal skills and the ability to communicate clearly across the organization and with all levels.
Solid relationship skills and the ability to drive follow through in a pleasant demeanor