Applied Minds

Administrative Assistant

Job Location US-CA-Burbank

Overview

We are seeking a self-directed and well-organized Administrative Assistant to join our multidisciplinary team. This individual will provide company-wide administrative support, including Front Office coverage and support key executives and managers, including Finance, HR, Operations, and Technical Project Managers. The right candidate will be meticulous, self-driven, and possess a high level of professionalism, confidentiality, and judgement.

Responsibilities

  • Provide Front Office coverage, including greeting and checking-in all visitors, coordinating with visit POCs, receiving mail deliveries, and answering phones
  • Schedule meetings and coordinate everything required for a meeting, including calendar invites, attendee confirmations, conference rooms, technology, materials and presentations, meals, and travel 
  • Process and manage expense reports for key executive and managerial staff
  • Other duties as assigned

Qualifications

  • Effective communication across all levels of an organization, including executives, managers, technical and non-technical team members
  • Excellent calendar management skills
  • Excellent work ethic, judgement, confidentiality, and accountability
  • Experience in a start-up or high-tech industry a plus

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